Museum event calendar, for heritage sites too Nobody plans a day around opening hours.
They plan around the 11 o'clock tour, the Thursday lecture and the Saturday family morning. That programme is what goes in the diary, so it is what belongs on a calendar people can find, book and subscribe to.
What's on this week
Tours, talks & families
Galleries open daily
Mon
Closed
Tue
Wed
Thu
Fri
Sat
Sun
11
Sessions
4
Recurring
1
One-off
11 sessions this week, from 5 entries. Next week they are all there again.
Tours
Write the tour once. It runs all season.
A daily highlights tour is one recurring event, not a line you copy into next month's calendar. Pick the pattern, and every date appears on its own with its own place count.
- Daily, weekly or monthly - Every day, Tuesday to Sunday, every other Saturday, or the first Sunday of the month for the conservator's talk.
- One start time per event - The 11am and the 2pm tour are two recurring events, so each keeps its own capacity and its own waiting list.
- Closure days come out - Date exceptions remove the install week and the bank holiday, and add a half-term extra, without breaking the pattern.
- Exhibitions have an end date - A temporary exhibition can be a recurring event that stops itself on the day it closes, with its tours alongside.
Free plan Recurring events, end dates and date exceptions are all free.
The highlights tour, set up once
1 eventSix days a week, all year, minus the week you close. One entry.
Strands
One programme, four front doors.
A parent looking for Saturday morning does not want to scroll past the lecture series. Sub-schedules keep each strand apart, each with a link of its own, while the full calendar still shows everything together.
Tours
The daily highlights, the curator's walk and the monthly behind-the-scenes, for visitors deciding when to come.
/tours
Talks
The lecture series and book launches, on the link you send to the local history society and the university.
/talks
Families
Toddler mornings and holiday workshops, on the link that goes in the school newsletter and the parents' group.
/families
Lates
The adults-only evenings, with music, a bar and a ticket, on the link you give to the listings sites.
/lates
On your own website
Paste one embed code into the museum site and the calendar there is always the current one, with no web team in the loop.
Free plan
In their own calendar
Visitors subscribe to the live calendar feed once, and a moved lecture moves in their phone too.
Free plan
Synced both ways
Two-way sync with Google, Outlook or CalDAV, so the learning team's shared calendar and the public one agree.
Free plan
Places
Most of it is free. All of it is counted.
A tour group of twenty is a limit set by the gallery floor, not by a price. The lecture theatre holds eighty. The one evening a month with a bar is the one that earns a ticket.
Tours, talks and family mornings
Free planFree registration, as much of it as you like.
- A place count on each event, kept separately for every date of a recurring tour.
- Booking closes on its own when the places are gone, and a waiting list takes the next names.
- Each person who registers gets a QR code, and scanning it at the desk is free.
- Ask for each guest's name on a family booking, so the register at the door is real.
The late opening and the gala
Pro planThe evenings worth putting a price on.
- Named ticket types, such as standard, concession and member, each with its own price and stock.
- Paid into your own Stripe or PayPal account, or by Invoice Ninja, a payment link or cash, with zero platform fees.
- A live check-in dashboard counting the room as people arrive, and a waitlist that offers a returned ticket to the next person.
- Refunds from the Sales page, in full or in part, if the evening is moved.
A lecture theatre with numbered seats can use reserved seating, where people pick their own seat from the plan. That is on the Enterprise plan.
A member's year, on one code
Pro planEvery use is counted on the Subscriptions tab, so you know which members actually come.
Members
The Friends scheme in their pocket.
A membership is a pass, not a ticket: bought once, used across the year's programme, and scanned at the door from the same QR code every time.
Passes across events
ProSell an annual membership or a season of lectures as one pass that books into any event it covers.
A cancellation rule you choose
ProSet how late a member may cancel a booking, and whether a late cancel forfeits the visit.
Gift memberships
ProGift cards carry a balance a recipient spends on tickets for any event on the schedule. On the hosted service they need the schedule's own email settings, since the email is the delivery.
A preview only members can reach
EnterpriseAn Unlisted event stays off the public calendar while anyone holding the link can open it, with an optional password.
Groups and schools
Class visits, without the phone tag.
A teacher planning a trip wants to see an open slot and take it. Write down the hours the learning team takes visits, and the booking page does the rest.
One kind of visit
Free planEnough for a museum with one schools offer.
- One appointment type, such as a 90-minute school visit, with weekly hours and a slot interval.
- A public booking page where a teacher picks an open time.
- Confirmation, reminder and cancellation emails, and a private link to move the booking. On the hosted service these need the schedule's own email settings.
A full learning programme
Pro planWhen schools, adult groups and handling sessions are all different.
- As many appointment types as you offer, each with its own hours and length.
- A price on a type, paid by Stripe, a payment link or cash, with no platform fee.
- Buffers to reset a room between groups, minimum notice, a booking window and an approval step before a slot is confirmed.
Visitors
Reach the people who came once.
The visitor who loved the Saturday talk is the one most likely to come to the next. Give them a way to hear about it that does not depend on a social feed deciding who sees what.
Anyone who leaves an email address on your page and confirms it gets a short digest when you publish new events, at most one every three days, and it does not draw on your newsletter allowance. When there is more to say than dates, you write a newsletter yourself. For the detail, see how newsletters work .
Two languages on one page
Free planNominate one other language and event names and descriptions are translated into it by AI, with a switch on your public page for the visitors who read it.
A digest to confirmed subscribers
Free planNew events go out to confirmed email subscribers in one short message, at most every 72 hours.
Newsletters you write
Free planCounted per recipient: 10 a month on the free plan, 100 on Pro and 1,000 on Enterprise.
Photos from the day
Free planVisitors add photos and comments to an event, held for your approval. 25 photos on the free plan, no cap on Pro.
What they thought
Pro planAfter an event, attendees are asked for a star rating and a comment, so the next season is planned on evidence.
Who it is for
Anywhere the building is open and the programme is the reason to come.
History Museums
Guided tours on set days, a lecture series with capped places and an anniversary evening worth putting a price on.
Science Centers
Planetarium shows, demonstrations and adults-only late openings, each on its own strand with its own link to share.
Children's Museums
Toddler mornings and holiday workshops with a cap on each session, and a calendar parents subscribe to once.
Heritage Sites & Historic Houses
Seasonal opening, costumed tours and open-air theatre in the grounds, with a membership pass that covers every visit.
How it works
Set up in a morning, good for the season.
01
Set up the regular tours
Each tour time is one recurring event on the days it runs. Take out the closure days and it looks after itself.
02
Add the talks and family sessions
Each gets a place count per date. The late opening gets a ticket price on Pro, and members book in with their pass.
03
Share one link
Embed it on the museum site, hand each strand its own link, and let visitors subscribe to the programme in their own calendar.
Key features
100% Free Access. No Subscriptions.
All premium features, custom branding, seating charts, and integrations are included free for everyone. We only earn a small percentage fee when you sell paid tickets.
Host unlimited free events and registrations without paying a single dime.
- Unlimited events, calendars, & sub-schedules
- Google, Outlook, & CalDAV 2-way sync
- All Pro & Enterprise features unlocked
Only pay when you earn money. Automatically deducted at ticket checkout.
- Direct payouts to your Stripe account
- Passes, gift cards, promo codes, & installments
- No monthly or hidden subscription fees
Related
Keep exploring
For Art Galleries
A six-week hang is one recurring event, not thirty entries.
Read moreFor Libraries
Set story time up once and give every date its own place count.
Read morePasses & Subscriptions
One pass, many events, counted down on a single QR code.
Read moreAppointments
Write your hours down once and let guests pick an open time.
Read moreQuestions
Asked by the learning team.
Does Getvnt sell general admission to the museum?
It is built for the programme, not the front door. Tours, talks, family sessions, lates and special events are what it handles well: each one is an event with its own date, its own place count and its own page. If your galleries are free to walk into, that is the whole job. If you charge for admission, keep doing that the way you do now and use Getvnt for everything that happens on top of it.
We run the same tour at 11am and 2pm. Is that one event?
It is two. A recurring event carries a single start time, so each tour time is its own recurring event: set the 11am on the days it runs, set the 2pm on its days, and both then appear on every date without you touching them again. That is two entries for the whole season rather than two hundred, and each time keeps its own place count, so a full morning tour does not stop anyone booking the afternoon one.
How do we handle closure days and the Christmas shutdown?
With date exceptions on the recurring event. Take out the day you close for an install, a bank holiday or the week between Christmas and New Year, and the tour simply does not appear on those dates. The same mechanism adds a one-off date outside the usual pattern, such as an extra tour during half term, without disturbing anything else.
Can schools and groups book a visit through it?
Yes, through appointment booking. The free plan gives you one appointment type: write down the hours your learning team takes group visits, and a teacher picks an open time on a public booking page and gets a confirmation. Pro adds more types (say, one for schools and one for adult groups), a price on a type, and advanced rules such as buffers between visits, minimum notice and an approval step. On the hosted service the confirmation and reminder emails need the schedule's own email settings.
Can members get into events free?
A membership can be sold as a pass on the Pro plan. It is used across events rather than for one, it lives on a single QR code, and each use is counted on the Subscriptions tab, so you can see how often a member actually comes. You can set a cancellation deadline for bookings made with it. Pro is 5 NGN a month, with zero platform fees on the passes and tickets you sell.
Can we hold a members-only preview evening?
Two ways, depending on who should see it. A Draft event is free and visible only to the people on your schedule's own team, which suits planning an exhibition before it is announced. For a preview that members can reach but the public cannot find, the Unlisted setting keeps the event off your calendar while anyone with the link can open it, optionally behind a password. Unlisted and Internal events are on the Enterprise plan.
Many of our visitors are tourists. Can the calendar be in two languages?
Yes. Your schedule is written in one language, and you can nominate one other language for event names and descriptions to be translated into by AI, with a language switch on your public page. That is free. It is one extra language at a time, so pick the one most of your visitors read.
What does it cost a museum?
The programme itself is free: recurring tours, date exceptions, talks and family sessions with free registration and a place count, sub-schedules for each strand, one appointment type for groups, an embeddable calendar, a live calendar feed and calendar sync. Pro, at 5 NGN a month, is for putting a price on a ticket, selling memberships as passes, gift cards, the live check-in dashboard and post-event feedback. Enterprise adds members-only previews, reserved seating and more than one team member.
Free forever
Print the programme card for the last time.
Recurring tours, talks with a place count, family mornings, a booking page for school visits and a calendar visitors subscribe to all cost nothing. Tickets with a price and memberships are the parts that need Pro.
No credit card required